How to Craft Insurance Submissions That Win in a Hard Market

Insurance and surety underwriters are often buried with submissions for new business and renewals. The increasingly volatile insurance landscape means more project developers and contractors are marketing their insurance programs, desperately hoping to find a better option.

As a result, a mountain of submissions is stacking up on underwriters’ desks nationwide. The quality of a contractor’s insurance submission can materially impact their policy terms and rate. 

Insurance Submissions That Stand Out

Before exploring strategies, it’s crucial to understand the perspective of insurance underwriters. Construction projects inherently contain unique risks, and underwriters scrutinize submissions with a keen eye for detail and a focus on mitigating these risks. Their job is to identify and select risks that align with guidelines and promise profitability for the insurer. 

The submission tells the story about your business. It is not simply a policy application, but a gateway for underwriters to evaluate your risk and make informed decisions. 

Unfortunately, it is common for incomplete submissions to land on their desks, causing additional unwelcome work. When this happens, you may unknowingly put your business at a huge disadvantage. 

A well-crafted submission is critical for unlocking preferred terms and rates. Here’s what you should verify that your broker is working with you to include:

1. Risk Transparency

A detailed submission gives underwriters a transparent view of a contractor's operations, projects, and risk management strategies. This transparency instills confidence and enables underwriters to assess risk more accurately. Identifying and acknowledging a risk doesn’t mean the risk is bad for the insurer to take. 

However, minimizing or glossing over risks in the project or program can hurt credibility. Without complete information, an underwriter might think they should assume the worst in terms of underwriting eligibility or pricing (or both).

2. Mitigation Strategies

Outlining comprehensive risk mitigation strategies within a submission demonstrates a proactive approach to risk management.

Underwriters appreciate organizations that self-identify potential risks and have concrete plans to address them. A contractor who works at height and can demonstrate a sound risk management plan for this activity is a different risk than another contractor who does the same work but cannot demonstrate their plan to mitigate the risk. This is even more impactful when a contractor can ensure the plan is properly communicated, implemented, and executed.

3. Data-Driven Insights

Incorporating relevant data and analytics into your submission offers a deeper understanding of your organization’s performance. This could include historical claims data, safety records, and project-specific metrics

This data gives underwriters objective, fact-based insights into your risk profile. Data is also crucial for analyzing industry benchmarks for similar risks and understanding why a certain risk stands out from a quantitative perspective.

Selling the Long-Term Insurance Relationship

Insurance companies and sureties are rarely looking to write one-off policies. They want to build a portfolio of clients they can build a long-term relationship with — contractors who care as much about risk mitigation as they do. 

Communication builds credibility.

Submitting thorough and accurate information establishes a foundation for trust. Underwriters are more likely to offer preferred terms and rates to organizations they view as transparent, reliable, and committed to risk mitigation. 

Indicate your desire for the insurer’s input on better ways to manage your risk. After all, they see the good, the bad, and the ugly across the industry and can offer a broader perspective than any contractor can develop on its own.

Details matter.

A meticulously prepared submission showcases your organization’s professionalism and attention to detail. This makes the underwriter’s job easier and signals that your organization takes risk management seriously. Anticipate the underwriter’s questions and provide the answers before they’re asked.

Leveraging Data for a Competitive Edge

In insurance’s dynamic landscape, having a competitive edge is vital. 

Imagine presenting underwriters not just with a standard submission but with a wealth of well-organized project-specific insights and industry benchmarks derived from Procore’s extensive data analytics that strengthen the narrative of why your firm is a preferred risk. 

In a market where terms and rates can significantly impact your bottom line, contractors can become more competitive by harnessing data to unlock preferred terms and cultivate long-lasting partnerships. Your submission is more than paperwork – it’s your company’s story and a strategic tool for creating a resilient and thriving future for your team.

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