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Construction Daily Report Template (Guide & Free Download)
Last Updated Jul 11, 2024
![Preview of the downloadable construction Daily Report Template](https://www.procore.com/library/wp-content/uploads/2024/07/Daily-Report-Template-768x384.png)
Making progress on a construction project isn’t just about finishing the work: It’s also about documenting that work and communicating updates with the people who need to know. Keeping a project on schedule, on budget and as safe as possible requires workflows that capture and share important information on a daily basis.
A construction daily report is a document that records all significant events, work completed, resources used and issues encountered on a job site each day. Consistent, accurate and accessible daily reports can help construction teams improve communication, track progress and manage potential risks or delays.
This article explores how a standardized daily report template can improve communication and collaboration, provide valuable data and enhance final outcomes. A customizable, downloadable daily report template is included below.
Free Download
Construction Daily Report Template
Download this simple, customizable daily log template to record common jobsite data.
- Free starter template
- Designed specifically for construction
- Trusted by construction professionals
![https://www.procore.com/library/wp-content/uploads/2024/07/Daily-Report-Template-768x384.png](https://www.procore.com/library/wp-content/uploads/2024/07/Daily-Report-Template-768x384.png)
![https://www.procore.com/library/wp-content/uploads/2024/07/Daily-Report-Template-768x384.png](https://www.procore.com/library/wp-content/uploads/2024/07/Daily-Report-Template-768x384.png)
Contents
Table of contents
The Importance of a Daily Report Template
Daily reports can help track everything from overall progress, material and equipment status, safety concerns and important project milestones, such as inspections. They can also be used in supporting change orders, resolving disputes between contractors and as evidence in case of legal action.
A daily report template standardizes the process of documenting and sharing information about daily activities. This ensures the most important information is captured comprehensively and accurately every day.
Templates also make daily reports more useful to project stakeholders, by helping them quickly and more purposefully analyze data and access details and updates that might impact their work, including weather conditions, labor hours, equipment usage and any relevant training.
Of course, daily reports are most effective when captured using software that is built for managing quality and safety. Each item captured on a daily walk is a point of data that can be compiled and analyzed across hundreds or even thousands of events. An analysis of daily log data over dozens of projects can yield powerful insights that help PMs predict and mitigate common causes of safety or quality issues.
Information to Capture on a Daily Report
An effective daily report template should include fields for all relevant information about activities on a construction site. At its most basic, the report should cover work completed, resources used and any issues or delays that come up. Project managers and superintendents can include additional fields to capture more detailed information for each project.
Below are some common elements found in a daily report template.
General Information
Date, Project Name and Report Number
To help archive and reference reports
Report Preparer
Include name and designation of the person who completed the report
Headcount
Number of workers on site, trade partners present, consultants or vendors that visited and the hours they spent on site
Location
In addition the city and state, specify the particular area of the project, such as a floor or section of a building
Progress Photos
Highlights significant progress or issues to provide a clear picture of the status of work — this can also help with inspections or be included as part of closeout documents
Weather Conditions
Documenting conditions, including temperature and moisture, can help understand and anticipate the impact of weather on work activities and the project’s timeline
Work Information
Percentage completion
Where the project stands in relation to its completed state and target delivery date
Daily activities
Tasks carried out on that day and those that still need to be done
Work in progress (WIP)
WIP reports ongoing tasks that might span multiple days
Challenges
Issues faced in the field, which might include miscommunications, disputes between contractors or other observations
Significant Milestones
Including inspections and the completion or beginning of major work phases, such as framing or exterior work
Material and Equipment
Inventory
Including deliveries received and resources used
Equipment
Types and quantities used, as well as status of equipment
Damage or Other Issues
Descriptions and potential impact on future progress
Inspections
Inspection information can come from both planned and unplanned inspections. Planned inspections might include rough-in inspections, post-construction inspections, punch list inspection or the final inspection. Plus, most GCs and trade partners conduct routine unplanned inspections.
Safety
Safety elements may include a PPE (Personal Protective Equipment) inventory — with items like helmets, safety boots, gloves, googles and respirators — as well as injury reports with descriptions and documentation of incidents and inspections.
Budget and Resource Impact
This section summarizes how daily activities might impact the project’s budgets and finances, especially unexpected costs.
Report Conclusion
After the report is complete, review and sign off. Include the name and signature of the person who reviewed the report, such as a project executive, and a review can highlight communication between leadership and the project team.
Finally, there is an action plan and recommended next steps. Outline a course of action to provide direction for subsequent days that will help keep the project on track and address any issues.
Using the Daily Report Template
Here’s a typical process for using a daily report template.
Preparation
The site superintendent or project manager prepares the report at the end of each workday. They fill in all relevant fields with clear and concise information about the day’s activities.
Documentation
Attach any important documents or photos to provide further context.
Review
The completed report should be reviewed for accuracy and completeness by a project leader, such as a project executive.
Distribution
Share with relevant stakeholders, which might include the owner, senior management, trade partners or other team members.
Filing
Organize and file reports in a centralized system of easy reference and future analysis.
Capturing Information: A Key to Project Success
Daily report templates ensure critical information is captured consistently and comprehensively throughout a construction project. Templates standardize the collection and sharing of important information that keeps stakeholders informed, provides data for decision making, resolves disputes and helps make long term improvements in workflows.
One of the most effective ways to improve the quality and usefulness of daily logs is to use project management software. Many digital tools have specific features to record, track and analyze daily logs. Having a single central location for documents and information helps cultivate a quality of collaboration and communication that can simplify and improve all parts of project management.
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Written by
Ben Ashburn
15 articles
Ben Ashburn is a Senior Construction Education Trainer at Procore. After a successful career as a construction estimator — working his way up from estimating manager to senior estimator — Ben has spent the most recent part of his career in construction sharing his skills with other as a construction educator. Ben has an extensive background in construction education: He has been an assistant professor in the Department of Construction Science at Texas A&M, and lectured about estimating, scheduling, management, and other related construction topics at Murray State University. He has been a construction training and learning development partner with Procore since 2019.
View profileJames Hamilton
43 articles
James Hamilton is a writer based in Brooklyn, New York with experience in television, documentaries, journalism, comedy, and podcasts. His work has been featured on VICE TV and on The Moth. James was a writer and narrator for the show, VICE News Tonight, where he won an Emmy Award and was nominated for a Peabody Award.
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