A Platform For Owners

Chapter 1

Procore for Owners

Long known for its strength with GCs and building trades, a common misconception is that “Procore is only for Contractors.”

In truth, a broad set of Owners use Procore across a variety of industries; real-estate developers, corporations, energy and industrial. Procore is utilized by leading companies such as Brookfield Properties, Starbucks, Duke Energy, and Tyson along with a range of federal, state and local agencies. These diverse Owners have chosen Procore to manage risk and drive efficiencies through the construction lifecycle.

These customers take advantage of Procore’s strength in analytics and AI insights, budgeting, forecasting, quality assurance, collaboration and design/document management to work across a capital asset’s planning, building, and operating phases. The mobile app enhances field operations by putting project data at user’s fingertips when they need it, and ingesting critical, real-time information on-site to enhance productivity. Procore offers the flexibility across the platform with configurable workflows and forms, report and dashboard development, and integrated business processes to ensure each industry finds unique value in their use of a construction project management platform.

Chapter 2

Plan efficiently

A capital project often involves planning and ideation which can begin long before the traditional ‘pre-construction’ phase of development. As projects begin to take form, many of the work products are siloed or managed individually - in spreadsheets or shared document folders. It can be difficult to ensure all internal and external stakeholders are working from the latest information and revisions.

According to Procore’s ROI Report, 78% of owners believe Procore has helped them own their project data through the lifecycle of a project. Procore’s strength as a connected platform shines throughout the planning phase.

Organizations are able to engage Procore early in the planning phase to address many common challenges: 

• Project Conceptualization and Feasibility - Owners can use Procore to collaborate with architects, engineers, and other stakeholders during the conceptual phase. The platform allows for sharing designs, drawings, and documents to ensure all parties are aligned on the project vision.

• Centralized Document Control - A central repository for designs and planning documents is crucial to ensuring all members of the team are aligned and working from the most recent revisions. 

• Bid Management - Owners can use Procore to manage the bidding process, including issuing bid invitations, receiving and evaluating bids, and selecting contractors and suppliers.This helps streamline selection and ensures competitive pricing.

• Scheduling - Use Procore’s comprehensive scheduling tool to plan project timelines and identify potential bottlenecks early. 

• Budget Scenarios - Take advantage of iterative budgeting scenarios, trend across budgets, compared with previous phases) to truly ‘sharpen the pencil’ to drive efficiencies in future programs. 

• Integrations - With more than 400 integrations into the most widely used systems, including capital planning, design, and accounting packages, Procore can be tailored specifically to collect and distribute data to meet an organization’s individual needs. 

• Historical project data - Perhaps the most valuable block of data is historical information on previous projects. Procore’s Insights tools drive past project data and early risk detection right to the customer. Use actual cost and timeline data gathered from across completed programs to analyze outcomes and improve efficiencies in future programs. 

The sooner a customer engages with the tools in the Procore platform, the more efficient the planning process becomes, and the faster organizations can transition into the build phase.

Chapter 3

Build with confidence

There are many degrees to which an Owner is involved in the day-to-day aspects of construction, from deeply involved - hands-on in daily operations to a lighter ‘trust-but-verify’ engagement with project stakeholders.

Construction can be complicated. With lots of data and many stakeholders, there is risk in both time and money when items fall through the cracks.

Procore makes it easy to digitize and collect significant amounts of operational data. Rather than waiting hours or days for field reports to percolate back to the head office, Procore ingests data on-site through digital records using our award-winning mobile app and distributes details across the organization.

As a connected platform, Procore is able to synthesize real-time site details on work orders, scheduled changes, and change requests to keep all stakeholders apprised of updates and changes as they occur.

“We can take all the data [provided by Procore] and draw in project-level and portfolio-level analytics. It just makes it all easy. [It’s] a centralized source of truth and it helps us at a project level, but also at an executive level because we have real data with integrity to base our decisions on.”

Abhilash Kunnatoor Margabandu

Director, Solutions Architecture and Engineering

Vantage Data Centers

For an Owner, this operational field data delivers valuable insights into the health of a project. Organizations can visualize crucial aspects of their capital programs through portfolio-level dashboards to answer three fundamental questions: Is the project on time and on budget today? What are we budgeted to spend in the future? And what have we spent in the past?

• Real-time updates/status report - From a single dashboard, Procore provides a snapshot view into the health and status of an Owner’s entire construction portfolio. Are projects on time or behind schedule? Are projects on Budget or over budget? Fully customized views give users instant to the metrics that matter most for their business. 

• Anticipated Costs reporting - This is a unique capability that gives visibility into anticipated costs based on actions and activities in the field. The sooner issues are identified, the faster Owners can make decisions to mitigate risk. 

• Historical analysis - Access to all dimensions of previous programs enables Owners to view and analyze previous projects to better plan for future projects. Built into this capability is ownership of the project’s construction ‘plan of record’, or a full set of construction data.

Procore de-risks construction timelines and budgets and delivers operational efficiencies through an organization.

When a construction project closes, the real work for an Owner begins - thus demonstrating the useful value of the construction investment.

Chapter 4

Transition to operation

At the close of a construction project, there are two crucial data elements for every Owner:

Construction Plan of Record

This is the sum total of all designs/documents, updates, changes, and communications associated with the project. The Plan of Record is important because it establishes what happened, when, and why. Often it becomes central to any (unfortunate) contractual disputes between parties, particularly Owners and their contractors. Savvy Owners ensure that Procore is used to capture and maintain construction data in their instance to ensure data ownership.

Plus, historical project data is infinitely valuable as Owners look towards planning and budgeting future programs, taking advantage of the data to improve future outcomes.

Project Assets

An asset register is the interlock between construction execution history and the future operations and maintenance of each product or piece of equipment designated for use on a site. From doors and windows to facilities equipment like HVAC, the Asset register forms the foundation of how a building or project will be maintained and supported over its useful lifespan. Procore enables the rich layers of execution data linked to the asset over time using a register connected to field tools like Submittals or Inspections.

To streamline the usefulness of this data, Procore’s 400+ integrations, including with leading operating and maintenance (O&M) companies, ensures, once again, that internal and external stakeholders across a project or organization have access to trusted and accurate data.

Procore’s Integrated Handover is the seamless designation of warranty and maintenance data associated with each critical asset in the register, packaged at the discretion of the project teams and presented to the Owner for use with Facilities Management & Operations teams as well as for integration with external systems in the near future.

Chapter 5

Realizing value across the plan, build, and operate lifecycle

Ultimately, Procore delivers concrete benefits to Owners.

Realize operational efficiencies 

Many organizations tell us they get frustrated with the delays and inefficiencies of managing programs in spreadsheets.

With Procore, project managers no longer spend hours or days consolidating information from disparate sources to get a clear view of program status. In fact, Owners report that using Procore enables their project teams to manage, on average, 45% more capital projects per person than previous means.

As Rhonda Barklay with the Rancho California Water District said, “You don’t have to distribute 5 copies of the plans and specs to a contractor. I can’t say enough about Procore coming from an owner’s perspective.” 

Risk mitigation across the lifecycle

Risk permeates a construction project. But better information and more visibility gives Owners the ability to identify potential risks sooner and course correct quickly.

From budget and schedule to quality to worker safety and rework delays, Procore’s consolidated platform ensures all stakeholders have access to current information at every step of the process.

In Procore’s ROI of Construction report, 75% of respondents agree Procore has helped reduce the amount of rework on their projects, with an average reduction of 16%.

Data driven decision making 

Empower your teams to make better decisions with access to better information. Procore is the leader in the digital transformation of capital asset programs, enabling organizations to take action on information at their fingertips.

Chapter 6

Conclusion

If you’re ready to transform your construction project lifecycle and lead your organization in a digital transformation, connect with Procore and get a demonstration tailored to your needs today. We’ve helped thousands of organizations like yours make the change.