P2K streamlines workforce management with holistic visibility

The Challenge

The team at P2K are used to a difficult job — they tackle highly technical, detailed jobs across Atlanta, Georgia on a regular basis. One difficulty stood out — their workforce management. With minimal visibility into available and qualified staff, teams were underutilized or overstretched.

The Solution

P2K needed a birds-eye view of their organization that could get everyone on the same page at a moment’s notice. That's when they found Workforce Planning.

The Results

• Full workforce visibility allows P2K to have a clear view of their teams, staying organized and aligned
• Reliable data now facilitates purposeful, productive, and streamlined labor meetings
• Effective, accurate forecasting simplifies future planning, saving time and enabling better outcomes

Holistic Workforce Visibility

P2K is a civil contractor founded in 1998 and located in Atlanta, Georgia. With a focus on civil infrastructure, their workforce repairs airport runways one day and performs highly technical operations at military bases the next.

With this type of work, P2K needs to have daily visibility across their workforce. From knowing who’s on what project and where it stands to identifying staff that can work on federal property, it's important for them to have an organized bird’s eye view.

For P2K, the full picture wasn’t wasn’t available at all. The team was wasting hours going over Excel spreadsheets, under-utilizing staff in unproductive labor meetings, and misplacing worker information in their files. They needed a cloud-based workforce management solution — and found Procore Workforce Planning.

“We realized everything was as simple as a drag and drop, and it was a joke to us that we had ever used Excel files in the first place,” says German Zamora, a project manager at P2K.

New Workforce Management Process

P2K leadership calculated the amount of time and money they were spending in their meetings, continuously updating their spreadsheet and misplacing workers on various jobs. They quickly realized Workforce Planning could do exactly what they were already doing in Excel and then some. Better equipped with visuals into their whole crew, P2K replaced their entire workforce management process with Workforce Planning. This means that project managers like Zamora can work ahead, all the while assured they have the right teams together.

"We used to have a couple of two hour meetings weekly to manage our labor and make sure everyone had their requests in for the next week, and sometimes those requests would change the next day,” says Zamora. “With Workforce Planning, we can schedule out what we need for the end of the current year."

A Platform for the Whole Team

Now, P2K uses the platform every single day — and not just in the field. Their Human Resources group uses Workforce Planning to input new employee information and track certifications. Their Estimating Department has the ability to plan months ahead and effectively forecast how many workers they’ll need with any given project throughout the year. Project managers have a holistic view of each worker, jobsite and overall costs.

By utilizing the Tags feature in Workforce Planning, P2K can label each of their workers and see who is certified to work on certain tasks and more importantly for them, who has proper access to work on military bases. This allows them to move people around as needed and ensure they not only have workers on each job, but the right workers. With Workforce Planning, their team is able to build to new heights with even more precision than before.