Case Study
Improving subcontractor payment processes
TruEdge Builds uses Procore to automate invoicing, decrease errors, and reduce billing time from 2 weeks to 10 minutes
The Challenge
TruEdge Builds printed invoices, entered data into a spreadsheet, and then scanned them into the system. Not only was this time-consuming, but it also left them exposed to mistakes in Excel formulas. This sometimes caused a difference of thousands of dollars because hidden formulas or cells in the spreadsheet showed incorrect budget and invoice amounts that were then sent to the client. This resulted in rework and 2-3 rounds of review for a sub or client invoice which often delayed subcontractor payments up to 90 days.
The Solution
Automated Billing : Automated billing boosts confidence with their clients and subcontractors, and allows subcontractors to start work earlier in projects, helping speed up the overall schedule of the job.
Streamlined Invoice Management : Approved invoices are easily added to commitments against schedule of values. This reflects in the budget and invoices for that pay period, ensuring all information is upto-date and accurate.
Integrated Cost Codes : With the correct cost codes, teams didn’t have to rely on remembering the correct cost codes correctly when generating the invoice, thereby eliminating mistakes and countless hours rework.
“Some of our local subs will get paid 2 days from submitting an invoice instead of the previous 60 or 90.”
Erik Feld
Project Manager and Director of Technical Operations
TruEdge Builds
Paid in a Matter of Days
Instead of subcontractors getting paid in 45-90 days, now they get paid in just 7 days or less.
Billing Generated in Minutes
By automating the billing process, generating a billing for a project went from 2 weeks to just 10 minutes.
Reduced Overhead
With Procore, TruEdge now has 5 employees doing the same work that 25 employees used to do. Eliminating manual invoicing helped TruEdge Builds save hundreds of hours and thousands of dollars.
