Article
Make data driven decisions with Procore Resource Management
Chapter 1
Introduction
The construction industry stands at a crossroads: 45% of contractors still rely on manual processes to manage operations, while 41% of skilled workers approach retirement age within this decade. This dual challenge of inefficient workflows and impending skills gaps signals the critical need to accelerate the industry’s digital transformation. Contractors who embrace digital solutions aren't just boosting productivity—they're unlocking impactful insights through advanced analytics and AI that enable data-driven decision making.
“What Procore's Labor Tracking tools have done is give us visibility into where the field team is at with their hours, and I get the data instantaneously. I've also gained the ability to view their hours against specific cost codes rather than in one big bucket. They can watch those numbers throughout the project and say, 'I only have this many hours left. I really have to push it here.'”
Brandon Lopez
Chief Operations Officer - VP of Production
ABLe Communications
Procore’s Resource Management solution addresses these challenges and gives contractors an edge in this competitive market by replacing outdated methods like spreadsheets and whiteboards with digital solutions that streamline planning, tracking, and forecasting across all resources and projects.
Chapter 2
Bridging the labor gap with digital systems
Nearly half of all construction workers will retire in the next decade, risking the loss of institutional knowledge—much of that knowledge out in the field. Procore’s Resource Planning and Resource Tracking digitizes critical resource management workflows, preserving best practices and reducing dependency on individual decision-makers. By centralizing rostering, scheduling, forecasting, data management, communications, and analytics in one platform, contractors can:
Assign workers based on real-time availability, certifications, and expertise
Adjust schedules instantly during disruptions (e.g., weather events)
Track labor cost actuals and productivity rates against budgets in real time
“Resource Planning is a really efficient way for us to help manage our workforce in the field and make sure the right people are in the right place at the right time.”
Sheri Johnson
Senior Vice President
McCownGordon
Chapter 3
Beyond labor: optimizing Equipment Management
Traditional methods for tracking and managing equipment fail to account for geographic and economic complexities. Procore Equipment Management tracks equipment location and telematics data by integrating with leading OEM and third party telematics solutions to help you to pinpoint your equipment on a map, make informed allocation decisions, and improve utilization. In addition, with Procore’s modern equipment management software, contractors can:
Track equipment location and utilization with QR code check-ins
Forecast equipment needs using data-driven insights from historical projects
Improve equipment and fleet utilization to help reduce unplanned downtime
“We had 1,300 assets being tracked and were languishing trying to figure out where those assets were, and if they were being utilized or under-reported. Now we actually know which project a piece of equipment is on. Before, it was after the fact. Now we know ahead of time.”
Sean Courtney
Director of Technology & Innovation
Dick Anderson Construction
Chapter 4
Tackling collaboration hurdles with real-time communication
Communication and collaborations remains one of the most persistent challenges in construction with communication being one of the top 3 drivers for rework. As projects grow more complex, traditional methods like email and spreadsheets fail to bridge critical information gaps. Procore empowers contractors to manage all their resources—labor, equipment, and materials—in a single, centralized platform so data is complete, accurate, and updated in real-time. Teams are able to:
Access schedules, roles, allocations, and actionable insights from anywhere
Send alerts and schedules via automated emails, texts, or in-app notifications
Automatically notify the office of potential cost changes in real-time
The construction industry's digital transformation is no longer optional, it’s necessary. By adopting Procore's Resource Management solution, contractors can transform their operations from reactive to proactive, leveraging data-driven insights to optimize resource allocation, preserve institutional knowledge, and streamline communication. As the industry faces continued workforce and efficiency challenges, those who embrace comprehensive digital solutions will be better positioned to thrive and grow.