Procore Workforce Planning helps Peninsulators grow to new heights

The Challenge

Peninsulators was in search of organized workforce scheduling and clear, streamlined communication that complemented their use of Procore Project Management.

The Solution

Procore Workforce Planning solution connected the field and office, making it easy to send company-wide or individual alerts, while also cutting down labor meetings.

The Results

• Field and office stay connected with real-time updates, ensuring up-to-date project and workforce information
• In-app scheduling alerts and updates provide immediate visibility, improving workforce accuracy and responsiveness
• Digital scheduling data has significantly reduced labor meeting time, saving hours and boosting overall efficiency

Humble beginnings and Family Roots

Two best friends and a garage. That’s how Peninsulators, the leading window covering subcontractor throughout the Bay Area, was founded in 1985. Fast forward 37 years, and Peninsulators has grown to four locations and over a hundred employees.

Tackling complicated projects for enterprise clients, universities, tech companies, K-12 organizations, healthcare, multifamily and more, Peninsulators has become the go-to window covering subcontractor across the West Coast. The secret to their success? Family roots and adopting the right construction technology to support their operations.

“When we started, the tools we used were mail and phone calls. We used to have to get together in the shop to get our schedules laid out,” Ryan Whitaker, Director of Operations at Peninsulators says. “As we’ve grown into a larger operation with constant schedule changes, we needed a way to quickly send updates to our crews without having to make individual phone calls — and this tool accomplished that.”

Great People, Right Process, Outdated Technology

For four hours every Thursday, a team of twenty did their best to navigate the labor schedule on a spreadsheet and plan for the week ahead. As Peninsulators scaled and brought on key investors, it became increasingly difficult to effectively schedule and communicate labor changes. Procore Project Management supported their project data, making it easy to store files, but the team wanted to bolster the company’s technology even more.

With a focus on expansion and growing the business, Peninsulators knew they needed a better way to organize their scheduling and communications between the field and office. Stephanie Gidaro, Director of Sales Excellence, knew the right solution was out there and turned to Procore again to solve their scheduling and communication issues to support the field and office.

“We needed a better solution for scheduling and Procore pointed us to Workforce Planning. Within the first meeting, we knew this was the solution for us,” Gidaro says. “They had every single resource we could need for our scheduling and integrated with Project Management, which is what we were looking for.”

Workforce Planning Technology Investments for Success

When they were then pointed to Workforce Planning, the team discovered the solution they needed to improve their scheduling and information sharing. Peninsulators quickly discovered this platform was just what the company needed to scale both their projects and people successfully.

“With this tool, we have not only increased our field productivity, but we have found a way to save on both time and overhead — which is a win for us,” Gidaro says.

Equipped with Workforce Planning, Peninsulators has peace of mind with scheduling and  identifying jobsite check ins. For the teams out in the field, getting assignments is now a breeze with emails, texts, and app notifications. Those four hour labor meetings have shrunk to quick touchpoints and require fewer team members now that everyone has an easily accessible, digital source of truth. This time savings has in turn given Peninsulators cost savings as well.

Whether on the go or in the office, everyone is able to stay on the same page about how jobs are panning out and where they are assigned. Confidently armed with the right technology, Peninsulators will continue to scale their operations as they expand into new geographies.